Hartland Town Clerk's Office
Therese Gundersen, CCTC, Town Clerk
Linda Gundersen, Assistant Town Clerk
Ali Narvesen, Assistant Town Clerk
Telephone: 860.653.0285
Fax: 860.653.0452
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Office and Vault Hours:
Monday - Wednesday 10:00AM - 12:00PM
1:00PM - 4:00PM
The Hartland Town Clerk's Office maintains the land records, maps, agendas and minutes for Hartland's Boards and Commissions. These records are public records and are available for public inspection during our regular office hours.
In Hartland, the Town Clerk and Assistant Town Clerks act as Registrars of Vital Statistics and maintain records for all births, marriages and deaths of Town residents. Even if the event of a Town resident didn't occur in Hartland, a certificate of the event will be recorded in the Town's Vital Records. Certified copies of these certificates are available through the Town Clerk's office for specific individuals. The parties of a marriage who would like the ceremony to occur in Hartland must obtain a marriage license from the Hartland Town Clerk.
Various other areas fall within the Town Clerk's duties which directly impact the public. These include issuing dog licenses, hunting and fishing licenses and liquor licenses; maintaining lists of Hartland's Justices of the Peace and Notaries, and members of the Town Boards and Commissions; and issuing absentee ballots.
Please select the tabs below for additional information.
Land Records
Town of Hartland property records that were filed from the 1730s to the present are stored in the Town Clerk’s vault. Copies of these documents are available for $1.00 per page. The index of Hartland's Land Records with file dates beginning on January 1, 1963 is available through RECORDhub, hosted by COTT Systems, Inc. Images of land deeds from August 1, 1987 through the present can be purchased through this RECORDhub link.
Maps of Hartland properties filed in the Town Clerk's office are now offered online through RECORDhub as shown above. Full size map copies are still available from the Town Clerk's office. The fee for copies of large maps is $5.00.
Land Recordings MUST be processed at least 15 minutes prior to our office closing time.
NO recordings will be accepted after 3:45PM on our regular business days or after 5:45PM on the evenings of our extended hours.
The Town Clerk's vault closes promptly at 4:00PM Monday through Wednesday and at 6:00PM on the Monday of our extended hours.
The Town Clerk's Office is located in the Hartland Town Hall.
Hartland Town Clerk
P O Box 297
22 South Road
East Hartland, CT 06027
Additional information regarding recordings:
Recording fees:
$60.00 for the first page plus $5.00 for each additional page.
Nominee (MERS) Recording fees:
Assignment/Release, MERS only as Grantor - $159 flat fee
Other types, i.e., Mortgage - $159 fee for first page plus $5.00 for each additional page
Real Estate Conveyance Tax and Fee:
The State of Connecticut Real Estate Conveyance Tax Form, OP-236, and payment MUST be received with deeds which are subject to the tax in order to be recorded. Any deed with consideration of $2,000 or more must also include an additional $2.00 fee for the Town Clerk to file the tax forms. Deeds which transfer real property are ineligible for recording without the form, fee and tax payment. When appropriate, the Federal Employer Identification Number (FEIN) must be clearly stated and cannot be recorded if missing.
Conveyance Tax Calculations:
State Conveyance Tax is calculated at .0075 x consideration paid.
Additional State Conveyance Tax for dwellings over $800,000
Local Conveyance Tax is calculated at .0025 x consideration paid.
State of CT Real Estate Conveyance Tax Form, OP-236
Trade Name Certificates are recorded on Hartland's Land Records for a $10.00 fee.
Certificate of Change of Name is recorded on Hartland's Land Records for a $60.00 fee.
Maps are filed in the Town Clerk’s office for a $20.00 fee ($30.00 for a Subdivision map). All maps filed with the Town Clerk shall conform to the provisions of CT State Statute 7-31 and the regulations, Filing Requirements for Maps.
