Town Clerk

Hartland Town Clerk's Office

COVID-19 TC

In order to limit exposure and spread of COVID-19, the Hartland Town Clerk’s office is implementing these following protocols:

· The office is closed to the public.

· Business is being conducted by email, phone conversation or by mail.

· Recordings are being accepted through the mail, in the drop box outside the Town Hall, or outside the Town Hall in person. Please call ahead. Please take great care to be mindful of the safety of Town Hall employees.

· Title searchers may first contact the Assessor’s office at This email address is being protected from spambots. You need JavaScript enabled to view it. for a property card. Our office is doing our best within the stated safety guidelines to complete its regular business.

Therese Gundersen, CCTC, Town Clerk
Linda Gundersen, Assistant Town Clerk
Ali Narvesen, Assistant Town Clerk

Telephone: 860.653.0285
Fax: 860.653.0452
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Office and Vault Hours:
Monday - Wednesday 10:00AM - 12:00PM
1:00PM - 4:00PM

Please note: The Town Clerk's and Tax Collector's Offices remain open until 6:00PM on the second Monday of the month.

The Hartland Town Clerk's Office maintains the land records, maps, agendas and minutes for Hartland's Boards and Commissions. These records are public records and are available for public inspection during our regular office hours.

In Hartland, the Town Clerk and Assistant Town Clerks act as Registrars of Vital Statistics and maintain records for all births, marriages and deaths of Town residents. Even if the event of a Town resident didn't occur in Hartland, a certificate of the event will be recorded in the Town's Vital Records. Certified copies of these certificates are available through the Town Clerk's office for specific individuals. The parties of a marriage who would like the ceremony to occur in Hartland must obtain a marriage license from the Hartland Town Clerk.

Various other areas fall within the Town Clerk's duties which directly impact the public. These include issuing dog licenses, hunting and fishing licenses and liquor licenses; maintaining lists of Hartland's Justices of the Peace and Notaries, and members of the Town Boards and Commissions; and issuing absentee ballots.

Please select the tabs below for additional information.

Land Records

Hartland's Land Records from about July 1987 through the present are hosted by the COTT system.

Copies of land records are available in the Town Clerk's office for $1.00. Maps of Hartland properties that have been filed in the Town Clerk's office are not available online. The fee for copies of maps on our large map plotter is $5.00. These records can be accessed by this RECORDhub link.

Land Recordings MUST be processed at least 15 minutes prior to our office closing.
NO recordings will be accepted after 3:45PM on our regular days or after 5:45PM on the evenings of our extended hours.

The Town Clerk's vault closes promptly at 4:00PM Monday through Wednesday and at 6:00PM on the Monday of our extended hours.

The Town of Hartland's municipal offices, including the Town Clerk's Office, are located in the Hartland Town Hall.

Hartland Town Hall Address: Town Clerk's Mailing Address:
22 South Road P O Box 297
East Hartland, CT 06027 East Hartland, CT 06027

Additional information regarding recordings:

Recording fees: $60.00 for the first page, with $5.00 for each additional page.

Nominee (MERS) Recording fees:
Assignment/Release, only as Grantor - $159 flat fee
Other types, i.e., Mortgage - $159 fee for first page plus $5.00 for each additional page

Additional $2.00 Fee for a recording with consideration when filing a Conveyance Form.

Conveyance Forms MUST accompany deeds with consideration of $2,000 or more and are ineligible for recording without the State of Connecticut Real Estate Conveyance Tax Form, OP-236. And, when appropriate, the Federal Employer Identification Number (FEIN) must be stated.

State Conveyance Tax is calculated at .0075 x consideration paid.
Local Conveyance Tax is calculated at .0025 x consideration paid.
State of CT Real Estate Conveyance Tax Form, OP-236

Trade Name Certificates are recorded with Hartland's Land Records for a $10.00 fee.

Maps are recorded with the Town Clerk for a $20.00 fee.

Vital Records

Certified Copies of Birth, Marriage or Death Certificates

As the Town of Hartland's Registrar of Vital Statistics, the Town Clerk maintains birth, marriage and death records for events occurring in Connecticut for all Town residents. A certificate of the these events will be recorded in the Town's Vital Records.

To obtain a Certified Copy of these events through the Town Clerk's office, you must complete a request form. Please select the link below for a copy of the form. Please note that Certified Copies are available with certain restrictions. The Fee is $20.00 per copy.

Birth Certificate Marriage Certificate Death Certificate

Marriage License

The parties of a marriage who would like the ceremony to occur in Hartland must obtain a marriage license from the Hartland Town Clerk. The Marriage license is valid for 65 days. Please plan accordingly. Parties to the marriage must complete a Marriage License worksheet which includes questions about the individuals places of birth, social security numbers, parents' places of birth, mother's maiden name and the expected date of the ceremony. Parties to the marriage must provide proper identification such as a driver's license or passport and must swear an oath. Blood tests are no longer required. There is no waiting period after applying for the license.

Fee is $50.00 (as of July 1, 2018) Marriage License Worksheet

Elections

Elections

Absentee ballots to qualified voters can be obtained from the Town Clerk's office. To qualify for an absentee ballot the voter must be an elector of the Town of Hartland and is unable to vote for the following reasons:

Absence from Town during all hours of voting
Illness or physical disability
Active service in the Armed Forces
Religious beliefs forbidding secular activity on the day of voting
Serving as an election official in a polling place other his/her own

Please select an Application for Absentee Ballot and forward the originally signed application to the Town Clerk.

Permanent Absentee Ballots were presented in Legislation which was implemented on January 1, 2013. This status is available to an elector with a permanent disability and is unable to appear in person at their polling place. A doctor's note is required. This status will allow the qualified elector to receive an absentee ballot for each election, primary and referendum in the municipality for which they are eligible to vote. For questions, please call the Town Clerk's office or the Registrars of Voters at 860.653.0295.

Election Results

Please from the list below which results you would like to view.

Presidential/State Election Results 2020

Municipal Election

Referendum

State Election

Dog Licenses

Dog Licenses

Dog Licensing - 2020 - Modified Procedure

While much is changing within the State of Connecticut because of the Covid-19 pandemic,
licensing your dog in June has not changed. Licensing your dog is the law. ( State Statute
22-338 ).

Beginning on June 1, all dogs aged at least 6 months must be licensed.

The process for residents to purchase their dog’s license is being slightly modified because the
Town Hall is closed to the public.

● Please forward your dog’s information to the Town Clerk’s office. You can download a
Dog License Application to provide the necessary resident and dog information.

● Please include a copy of your dog’s current Rabies Certificate especially if the vaccine
has been updated since the last license. If your dog’s rabies vaccine has lapsed, we are
unable to issue a license without an updated rabies certificate.

● If your dog hasn’t been licensed in Hartland before or if your dog has been neutered or
spayed since its last license, please include the certificate of neuter or spay to ensure
your dog license isn’t issued at the full price for an intact dog. The Rabies Certificate
may indicate the dog’s spayed/neutered status where dog’s sex is noted.

● We will accept payment by check written to: Town of Hartland . We do not accept credit
card or debit card payments. The cost is $8.00 for a neutered/spayed dog and $19.00 for
an intact dog.

● Include a self-addressed, stamped envelope for the return of the tag.

● Mail this information to:

Hartland Town Clerk
P O Box 297
East Hartland, CT 06027

-or-

Drop your envelope
into the new white drop-box
placed outside the Town Hall at
22 South Road
(on the parking-lot side of the building)

A dog is the only thing on earth that loves you more than he loves himself.
Josh Billings

June is the designated month for renewal of dog licenses. Please keep in mind that dog licenses must be purchased for dogs who have reached 6 months or within 30 days of adopting an older dog. No renewal notices are sent but signs are posted as a reminder. Please mark your calendar.

A valid rabies certificate must be on file for a dog license to be issued. Due to the fact that fees are different for a spayed/neutered dog and an unaltered dog, proof of spaying/neutering must be provided when registering the dog.

Spayed/Neutered Dog Fee.......... $8.00

Unaltered Dog............................ $19.00

You may request a dog license through the mail. Please provide the proper information, a check written to Town of Hartland, and a self-addressed return envelope.

Sports Licenses

Sport Licenses

The Town Clerk's office acts as an agent for the Department of Energy and Environmental Protection (DEEP) and as such may issue hunting, fishing, trapping or combination licenses to qualified applicants. These licenses may also be purchased at the State of Connecticut Department of Energy and Environmental Protection (DEEP) website.

FREE Sports Licenses for 65 and Older

Licenses for firearms hunting, fishing and trapping for sportsmen or sportswomen who are aged 65 or older and who meet hunter education requirements and have been Connecticut residents for at least one year are FREE. These licenses must be renewed annually.

Other

Military Records

Veterans are encouraged to file their honorable discharge papers (DD214) in the Town Clerk's office. To claim a tax exemption, the Town Clerk's office will provide a copy to the Tax Assessor. Only the original document or a certified copy from another town or the Department of Veterans Affairs is valid.

Requests for military records by veterans may be submitted online at:

http://www.archives.gov/veterans/military-service-records/

Board of Education Contracts

Superintendent's Contract Principal's Contract

Notaries Public

List of Notaries Public

Justice of the Peace

List of Justices of the Peace