Land Records
Town of Hartland property records that were filed from the 1730s to the present are stored in the Town Clerk’s vault. Copies of these documents are available for $1.00 per page. The index of Hartland's Land Records with file dates beginning on January 1, 1963 is available through RECORDhub, hosted by COTT Systems, Inc. Images of land deeds from August 1, 1987 through the present can be purchased through this RECORDhub link.
Maps of Hartland properties filed in the Town Clerk's office are not offered online but are available by request. The fee for copies of large maps is $5.00.
Land Recordings MUST be processed at least 15 minutes prior to our office closing time.
NO recordings will be accepted after 3:45PM on our regular business days or after 5:45PM on the evenings of our extended hours. (Extended hours have been suspended until further notice.)
The Town Clerk's vault closes promptly at 4:00PM Monday through Wednesday and at 6:00PM on the Monday of our extended hours. (Extended hours have been suspended until further notice.)
The Town Clerk's Office is located in the Hartland Town Hall.
Hartland Town Clerk
P O Box 297
22 South Road
East Hartland, CT 06027
Additional information regarding recordings:
Recording fees:
$60.00 for the first page plus $5.00 for each additional page.
Nominee (MERS) Recording fees:
Assignment/Release, MERS only as Grantor - $159 flat fee
Other types, i.e., Mortgage - $159 fee for first page plus $5.00 for each additional page
Real Estate Conveyance Tax and Fee:
The State of Connecticut Real Estate Conveyance Tax Form, OP-236, and payment MUST be received with deeds which are subject to the tax in order to be recorded. Any deed with consideration of $2,000 or more must also include an additional $2.00 fee for the Town Clerk to file the tax forms. Deeds which transfer real property are ineligible for recording without the form, fee and tax payment. When appropriate, the Federal Employer Identification Number (FEIN) must be clearly stated and cannot be recorded if missing.
Conveyance Tax Calculations:
State Conveyance Tax is calculated at .0075 x consideration paid.
Additional State Conveyance Tax for dwellings over $800,000
Local Conveyance Tax is calculated at .0025 x consideration paid.
State of CT Real Estate Conveyance Tax Form, OP-236
Trade Name Certificates are recorded on Hartland's Land Records for a $10.00 fee.
Maps are filed in the Town Clerk’s office for a $20.00 fee ($30.00 for a Subdivision map). All maps filed with the Town Clerk shall conform to the provisions of CT State Statute 7-31 and the regulations, Filing Requirements for Maps.
Vital Records
Certified Copies of Birth, Marriage or Death Certificates
As the Town of Hartland's Registrar of Vital Statistics, the Town Clerk maintains birth, marriage and death records for events occurring in Connecticut for all Town residents. A certificate of the these events will be recorded in the Town's Vital Records.
To obtain a Certified Copy of these events through the Town Clerk's office, you must complete a request form. Please select the link below for a copy of the form. Please note that Certified Copies are available with certain restrictions. The Fee is $20.00 per copy.
Birth Certificate Marriage Certificate Death Certificate
Marriage License
The parties of a marriage who would like the ceremony to occur in Hartland must obtain a marriage license from the Hartland Town Clerk. The Marriage license is valid for 65 days. Please plan accordingly. Parties to the marriage must complete a Marriage License worksheet which includes questions about the individuals places of birth, social security numbers, parents' places of birth, mother's maiden name and the expected date of the ceremony. Parties to the marriage must provide proper identification such as a driver's license or passport and must swear an oath. Blood tests are no longer required. There is no waiting period after applying for the license.
Fee is $50.00 (as of July 1, 2018) Marriage License Worksheet
Elections
Elections
Municipal Election 2021
Sample Ballot - Municipal Election 2021
November 2, 2021
Polls will be open for in-person Safe Poll voting at the Hartland School from 6am to 8pm.
You may vote in person at the Polls on November 2nd. However, if you choose to vote by Absentee Ballot, you must complete an application which can be obtained from the Town in which you are an elector. Please follow these instructions:
- Complete an Application for Absentee Ballot. Please download a fillable application for the 2021 Municipal Election HERE. Or you may obtain an application in person from the Town Clerk’s office.
- Indicate on the application your reason for requesting the Absentee Ballot. Pursuant to Senate Bill 1202 of the June Special Session 2021, COVID-19 may be used as a valid reason for requesting a ballot for any Primary, Election or Referendum held before November 3, 2021.
This is the complete list of reasons for requesting an Absentee Ballot:
- COVID-19
- Absence from Town during all hours of voting
- Illness or physical disability
- Active service in the Armed Forces
- Religious beliefs forbidding secular activity on the day of voting
- Serving as an election official in a polling place other than his/her own
- Sign the Application for Absentee Ballot.
- Return the Application to the Town Clerk’s office.
After receiving the application and verifying that the applicant is an elector, the Town Clerk’s office will forward an Absentee Ballot when it becomes available.
Permanent Absentee Ballots were presented in Legislation which was implemented on January 1, 2013. This status is available to an elector with a permanent disability and is unable to appear in person at their polling place. A doctor's note is required. This status will allow the qualified elector to receive an absentee ballot for each election, primary and referendum in the municipality for which they are eligible to vote. For questions, please call the Town Clerk's office or the Registrars of Voters at 860.653.0295..
Election Results
Please from the list below which results you would like to view.
Presidential/State Election Results 2020
Municipal Election
Referendum
State Election
Dog Licenses
Dog Licenses
Dog Licensing - 2021 - Modified Procedure Continues
Beginning on June 1, all dogs aged 6 months and older must be licensed in the town in which the dog resides. The process to license your dog in Hartland is outlined below. Remember, licensing your dog is the law. (State Statute 22-338).
To maintain Covid safety protocols, our modified process for residents to purchase their dog’s license will continue.
- Please forward your dog’s information to the Town Clerk’s office. You may download a Dog License Application from this website to provide the necessary resident and dog information.
- Please include a copy of your dog’s current Rabies Certificate if the vaccine has been updated since the last issued license. If your dog’s rabies vaccine has lapsed, we are unable to issue a license. After your dog gets a booster vaccination, please forward the updated rabies certificate with fee and return envelope.
- If your dog hasn’t been licensed in Hartland before or if your dog has been neutered or spayed since the last license, please include the certificate of neuter or spay to ensure your dog license isn’t issued at the amount for an intact dog. The Rabies Certificate may indicate the dog’s spayed/neutered status where dog’s sex is noted.
- We will accept payment by cash or check written to: Town of Hartland. We do not accept credit card or debit card payments. The cost is $8.00 for a neutered/spayed dog and $19.00 for an intact dog.
- Include a self-addressed, stamped envelope for the return of the tag.
- Mail this information to:
Hartland Town Clerk
P O Box 297
East Hartland, CT 06027
-or-
Drop your envelope
into the new white drop-box
placed outside the Town Hall at
22 South Road
(on the parking-lot side of the building)
A dog is the only thing on earth that loves you more than he loves himself.
Josh Billings
Sports Licenses
Sport Licenses
The Town Clerk's office acts as an agent for the Department of Energy and Environmental Protection (DEEP) and as such may issue hunting, fishing, trapping or combination licenses to qualified applicants. These licenses may also be purchased at the State of Connecticut Department of Energy and Environmental Protection (DEEP) website.
FREE Sports Licenses for 65 and Older
Licenses for firearms hunting, fishing and trapping for sportsmen or sportswomen who are aged 65 or older and who meet hunter education requirements and have been Connecticut residents for at least one year are FREE. These licenses must be renewed annually.
