Hartland Town Clerk's Office
Hartland’s Dog Licensing procedure for 2020 has been modified. Please see the Dog Licenses tab below for details.
COVID-19 TC
In order to limit exposure and spread of COVID-19, the Hartland Town Clerk’s office is implementing these following protocols:
- The office is closed to the public.
- Appointments are necessary to complete any business that can’t be conducted by email, phone conversation or by mail.
- Recordings are being accepted through the mail. Please take great care to be mindful of the contamination of envelopes and paper that is mailed.
Therese Gundersen, CCTC, Town Clerk
Linda Gundersen, Assistant Town Clerk
Ali Narvesen, Assistant Town Clerk
Telephone: 860.653.0285
Fax: 860.653.0452
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Office and Vault Hours:
Monday - Wednesday 10:00AM - 12:00PM
1:00PM - 4:00PM
Please note: The Town Clerk's and Tax Collector's Offices remain open until 6:00PM on the second Monday of the month.
The Hartland Town Clerk's Office maintains the land records, maps, agendas and minutes for Hartland's Boards and Commissions. These records are public records and are available for public inspection during our regular office hours.
In Hartland, the Town Clerk and Assistant Town Clerks act as Registrars of Vital Statistics and maintain records for all births, marriages and deaths of Town residents. Even if the event of a Town resident didn't occur in Hartland, a certificate of the event will be recorded in the Town's Vital Records. Certified copies of these certificates are available through the Town Clerk's office for specific individuals. The parties of a marriage who would like the ceremony to occur in Hartland must obtain a marriage license from the Hartland Town Clerk.
Various other areas fall within the Town Clerk's duties which directly impact the public. These include issuing dog licenses, hunting and fishing licenses and liquor licenses; maintaining lists of Hartland's Justices of the Peace and Notaries, and members of the Town Boards and Commissions; and issuing absentee ballots.
Please select the tabs below for additional information.
Land Records
Hartland's Land Records from about July 1987 through the present are hosted by the COTT system.
Copies of land records are available in the Town Clerk's office for $1.00. Maps of Hartland properties that have been filed in the Town Clerk's office are not available online. The fee for copies of maps on our large map plotter is $5.00. These records can be accessed by this RECORDhub link.
Land Recordings MUST be processed at least 15 minutes prior to our office closing.
NO recordings will be accepted after 3:45PM on our regular days or after 5:45PM on the evenings of our extended hours.
The Town Clerk's vault closes promptly at 4:00PM Monday through Wednesday and at 6:00PM on the Monday of our extended hours.
The Town of Hartland's municipal offices, including the Town Clerk's Office, are located in the Hartland Town Hall.
Hartland Town Hall Address: Town Clerk's Mailing Address:
22 South Road P O Box 297
East Hartland, CT 06027 East Hartland, CT 06027
Additional information regarding recordings:
Recording fees: $60.00 for the first page, with $5.00 for each additional page.
Nominee (MERS) Recording fees:
Assignment/Release, only as Grantor - $159 flat fee
Other types, i.e., Mortgage - $159 fee for first page plus $5.00 for each additional page
Additional $2.00 Fee for a recording with consideration when filing a Conveyance Form.
Conveyance Forms MUST accompany deeds with consideration of $2,000 or more and are ineligible for recording without the State of Connecticut Real Estate Conveyance Tax Form, OP-236. And, when appropriate, the Federal Employer Identification Number (FEIN) must be stated.
State Conveyance Tax is calculated at .0075 x consideration paid.
Local Conveyance Tax is calculated at .0025 x consideration paid.
State of CT Real Estate Conveyance Tax Form, OP-236
Trade Name Certificates are recorded with Hartland's Land Records for a $10.00 fee.
Maps are recorded with the Town Clerk for a $20.00 fee.
